TallyPlug User Guide

Sign in with your password

1. Open app.tallyplug.io. Enter your Login ID or email (your email address, or name@firmcode) and your Password. Tick Keep me signed in on your own computer, then click Sign in.

   

Sign in with your licence key

1. On the sign-in page, click Sign in with licence key. Paste the licence key shown when you created your TallyPlug account and click Sign in. You do not need a password. Click Back to sign in with password to go back.

   

2. Forgot your password? Click Forgot password?, enter the email you sign in with and click Send me a reset link. The link works once, within 60 minutes. You can also sign in with your licence key from here.

   

The first screen

• After you sign in, TallyPlug opens on Dashboard > Overview for your business. The main menu is on the left: Dashboard, Entry, Balance Sheet, Tax returns, E-way bills, Tally comparison, Bank statements, Transactions, Masters, Store, Developer access, Add Features, Settings and Support. Click ☰ next to the logo to expand or collapse the menu.

  

Switch business

• If your login belongs to more than one business, click the Switch business button (two arrows) next to the business name at the top. Search for the business and click Open. The one you are in is marked Current. Click Cancel to stay where you are.

  

Connect Tally

1. TallyPlug reads your books from Tally through TallyPlug Desktop, which runs on the PC where Tally is open. Click TallyPlug Desktop at the bottom right of any screen to download it for Windows, install it on that PC and sign in to it with the same business.

2. Once it is running, the Dashboard shows the last sync and Tally health, and Settings > Agents lists it as a TallyPlug Desktop Agent. See Settings.

Overview tabs

• Dashboard > Overview opens on Today: last sync, Tally health, vouchers today, sales today and vouchers in the last 7 days. Use the arrows on the right edge to move between panels.

  

• Click Sales to see sales for the period, sales minus purchases, expected sales next month, the best-selling item and the sales trend.

  

• Click Customers to see what you billed customers, what they paid, the collection rate and how receivables moved.

  

• Click Suppliers to see purchases, what suppliers billed and what you paid them, and how payables moved.

  

• Click Stock to see items and stock groups sold, items to stock up, hero items and the top items sold.

  

• Click Cash to see money received and paid out, net cash flow and expenses.

  

• Click Tax to see tax in the period, the tax ledgers used, the largest tax ledger and tax by month. Open on the Tax returns card takes you to Tax returns.

  

• Click Finance to see annual turnover, average collection days, the funding gap, strengths and red flags, and estimated eligible amounts.

  

Choose the period

• Click the date button (for example Last 12 months) to open the date picker. Pick a preset such as This month, Last 3 months or This financial year, or set your own dates under Custom dates and click Apply. Use the arrows beside the button to step to the previous or next period.

  

Finance report

• Dashboard > Finance is a finance report for lenders and for you. Set the As on date, use Filters, and click Download PDF to save it. The tabs are Business profile, Customers, Suppliers, Bank, Deposits, Loans and Working capital.

  

• The Working capital tab shows debtor days, stock days, creditor days, the cash conversion cycle and the funding gap, with the items behind them.

  

Check your credit readiness

• Dashboard > Credit Readiness rates how ready the business is for credit. Each part is marked Strong, Watch, Weak or No rating. The Summary shows overall readiness and eligibility estimates. The other sections are Profile, Revenue, Profitability, Customer, Supplier, Stock, Cash, Capital, Debt, Deposits, Tax, Outlook and Statements. Click Download PDF to save the report.

  

Make an entry

1. Click Entry. Choose the Type (Sales, Purchase, Payment, Receipt, Credit Note, Debit Note, Journal or Contra), check the Date (click Change Date to pick another) and add a narration or reference.

   

2. Under Ledger entries, pick each ledger and enter the amount (+CR / -DR). Click + Row for more lines. When debits equal credits, the balance shows 0.00.

3. Add item lines under Item entries (optional) with quantity, amount and godown.

4. Click Save to record the entry, or Add to export list to collect it with others for export to Tally.

Insights reports

• Answers: ask everyday business questions about your books.

• Transaction map, Profitability, Credit growth, Debit growth, Expense trace and Tax split: month-by-month views of sales, purchases, receipts and payments, sales against purchases, what customers and suppliers billed against what was paid, direct and indirect expenses, and each tax ledger.

• E-commerce channels: sales through Amazon, Flipkart and Meesho, read from customer ledgers named after the channel, for example Amazon Debtors.

• Customer matrix, Supplier matrix, Item matrix and Item Group Matrix: value per customer, supplier, item or stock group, largest first. Use the eye button to see what is behind a row.

• Customer heroes, Supplier heroes and Item heroes: each one ranked Hero, Champion, Knight or Soldier against your average.

• Party inspection, Stock inspection and Gap analysis: every voucher with one party, who buys or supplies one item, and items a customer does not buy yet while similar customers do.

Balance Sheet

• Balance Sheet shows liabilities and assets as on the date you choose, built from your vouchers. Set As on date and Financial year starts in, use Expand all or Collapse all, and click Download PDF to save it.

  

Tax returns

• Tax returns builds GSTR-1 and GSTR-3B from your sales and purchases. Choose the Return period type and Month. Sections such as B2B invoices, B2C large and B2C small show the rows, with notes when something is missing. Click Download PDF to save it.

  

E-way bills

• E-way bills lists e-way bills for the dates you choose, with Active, Expiring in 24 h, Expired, Cancelled and All. Missing e-way bill lists invoices that need one. Search by number, party or vehicle.

  

Tally comparison

• Tally comparison checks TallyPlug's figures against the report exported from Tally. Choose the Report and the Period. The result shows how many lines match, then each line with the Tally amount, the TallyPlug amount, the difference and Match or a reason to look.

  

Bank statements

• Bank statements reads your bank statements (PDF, XLS, XLSX or CSV) line by line. Click Add statement to add one. Filter by statement, line status and category, or search the narration.

  

• Each line shows the ledger it belongs to. For a suggested ledger, click Accept; click Choose to pick another ledger, or New to make one. Lines already in your books show Posted.

Find a voucher

1. Go to Transactions > All vouchers. Set From and To, or click This month, Last 3 months or Last 12 months. Pick a type (Sales, Purchase, Receipts, Payments, Journals, Contra, Credit notes, Debit notes or Other); each shows how many vouchers it has.

   

2. Type a number, party or narration in the search box and click Search. Transactions > Sales opens with Sales already picked and shows the total value.

   

3. Click the eye button on a voucher to see its ledger entries (Dr / Cr) and items.

   

Other voucher lists

• Transactions > Purchase lists purchase vouchers.

  

• Transactions > Receipts lists money received.

  

• Transactions > Payments lists money paid out, in the same way.

• Transactions > Journals lists journal vouchers.

  

Ledgers and ledger groups

• Masters > Ledgers lists every ledger with its group, opening and closing balance and tax number. Filter by Group or search by name, group, tax number or phone.

  

• Masters > Ledger groups lists groups with what they are under, nature and number of ledgers.

  

Stock

• Masters > Stock items lists items with group, unit, HSN / SAC, tax %, closing quantity and value. Search by name, group, SKU or HSN.

  

• Masters > Stock groups shows each group's items, closing quantity and value.

  

• Masters > Units lists units of measure and how many items use each.

  

• Masters > Godowns lists godowns with their place and number of items.

  

Voucher types

• Masters > Voucher types lists each voucher type with its base type, parent, numbering, whether it is active and how many vouchers use it.

  

Public stores

• Store > Public lists your stores with their item count and live status. Each card has Details and buttons to open the store, copy its link, share it on WhatsApp or hide it.

  

Share a private store

• Store > Private lists your private stores, each with its Order link. Click Open to see it, or use the buttons to copy the link, share it on WhatsApp or show a QR code customers can scan. New private store makes another.

  

Custom domain

• Store > Custom domain lists your own web addresses and the store each one opens. Use the buttons to open or copy the address, or to change the store it opens. Add domain adds one.

  

API clients

• Click Developer access. Click Create API client, name it so you recognise it later and tick only what the developer needs. API docs opens the API documentation.

  

• Each client shows its recent events. Stopping a client cancels its access at once and cannot be undone; create a new client if you need access again.

See and turn on a feature

• Click Add Features to see each feature with its status and price, and Subscribe or Activate.

  

• Click View details to see what a feature includes, its price and how it renews. Choose Subscribe to renew every month, or Pay for one month.

  

Users

• Settings > Users lists people who can sign in to this business, with their login, role and app. Search by name or role, click Copy to copy a login, or Add New User to add someone.

  

Agents

• Settings > Agents shows each TallyPlug Desktop agent, whether it is active and its last heartbeat. Click Manage to see its settings and reload vouchers from Tally for chosen dates.

  

Get help

• Click the headset at the top, or Support in the menu, to open Support. Click New ticket to ask Closebee for help, and follow your tickets under Open tickets and All tickets.

  

Account menu

• Click the account button at the top right. Mute Tally pop-ups turns off the live pop-ups from Tally; Logout signs you out.